This article describes how administrators can manage BIMcollab's space-level settings.
All projects
The All projects tab, where administrators can view all projects in the space, is available directly in the main BIMcollab interface, next to the My projects tab. This centralised interface makes project management easy by bringing all project-related information and actions together in one place.
💡 Tip: If your space contains a large number of projects, increase the counter at the bottom of the page to display up to 100 projects at a time.
From this page, administrators can perform several actions to manage projects efficiently, such as:
Create new projects by clicking the New Project button.
Use the search field to find specific projects.
Hide or show inactive and deleted projects from the project list.
To manage individual projects, click the three-dots icon to perform one of the following actions:
Edit the project settings.
Deactivate a project to remove it from the active project list to reduce clutter, while keeping the data preserved. Deactivated projects can be reactivated later.
Delete a project to remove projects created by mistake or that are no longer needed. Deleted projects and their data are preserved and can be restored if needed.
📝 Note: Project leaders have the option to restrict access to projects by space administrators. If this is the case, the administrator will see the project in the list but will not be able to access its data or make any changes.
Space Administration
Administrators can reach the administration page by clicking on the gear icon in the top right corner and choosing Space Administration.
⚠️ Attention: If you do not see the gear icon, it indicates you do not have administrative rights in the space.
The administration page is easily recognizable by the red ribbon at the top of the screen:
From there, you can reach the following administration pages:
Users
The Users page provides a list of all users in your space [1] where you can activate or deactivate existing users, edit their properties, assign BIMcollab licenses, and approve pending users.
To assist you with your tasks, make use of the search bar to quickly find the right profile [2] and filter by their status [3].
In addition, you also have several possibilities to export a user list, review access logs, and add new users to the space [4]. For adding new users, Admins have two options:
Create a single new user by clicking on the New User button.
Import multiple users by clicking on Import users, and importing a CSV file.
💡 Tip: For a more extensive explanation about importing users, please see the article Import users into BIMcollab from a CSV file.
You can also define companies to which users can be linked. To access the company list, click the Companies tab at the top of the Users page.
Zoom
From the Zoom tab, you can review and monitor users with access to a BIMcollab Zoom licenses.
From this page, administrators can also restrict license use using the toggles Block renewal and Limited to this space.
💡 Tip: For more info about how to assign BIMcollab Zoom licenses, consult our article How to manage BIMcollab Zoom licenses.
Divisions
Divisions are a categorisation feature for the projects in your space, particularly beneficial for large organisations with divisions across multiple countries or within the company. Project leaders can use Divisions to allocate projects to specific sectors. Departments can then further categorise projects, such as by discipline or project type.
To learn more, refer to the article Divisions and Departments.
Statistics
The Statistics page provides a snapshot of your BIMcollab space activity logs. It displays the total number of divisions, projects, and issues, including a breakdown of resolved and closed issues (1).
You can also view the number of users and their activity status. This overview helps you monitor project and issue management, track user engagement, and assess overall workspace health (2).
CDE
The CDE tab is used to manage the Common Data Environment settings within a BIMcollab space.
From this tab, administrators can configure the spatial structure, Workflows, phase level Teams and permissions, and other.
Settings: In Settings, you can define five core data types: Disciplines, Labels, Custom Fields, Statuses, and the Document Naming Convention, which are used across all projects.
Document stamps: In BIMcollab’s document management, stamps can be added to PDF documents via workflow steps to show review and approval status, and they are created and managed from this menu.
Workflows: Before use in the construction phase, all project documents go through an approval process that administrators can automate using workflows with Audit Rounds and Review tasks.
Location groups: Location groups can be used to organise all locations in your BIMcollab space.
Locations: A Location is a top-level container for subordinate elements such as plots, buildings, parts, and storeys.
Projects: This section displays all projects in your BIMcollab space, and allows phases to be assigned to each project.
Teams: In BIMcollab CDE, groups of users are assigned to Teams, so access rights and responsibilities can be managed efficiently on a project phase level. In this section, Teams are created and managed.
User roles: This section defines the role a project phase team member has within document management at the phase level.
Space settings
The Space Settings page lets you customize various aspects of your space [1].
The options available for your selection are:
Upload a custom logo.
Set your space's default language.
Manage two-factor authentication.
Control who can delete issues.
Decide whether to enforce the use of project templates.
Configure Single Sign-On (SSO).
These settings help tailor the space to your team’s requirements while balancing functionality and security.
💡 Tip: Read more about space setting details in this article Space settings