Administrators can reach the administration page by clicking on the gear icon in the top right corner and choosing Space Administration.
⚠️ Attention: If you do not see the gear icon, it indicates you do not have administrative rights in the space.
The administration page is easily recognizable by the red ribbon at the top of the screen:
From there, you can reach the following administration pages:
Users
The Users page provides a list of all users in your space [1] where you can activate or deactivate existing users, edit their properties, assign BIMcollab licenses, and approve pending users.
To assist you with your tasks, make use of the search bar to quickly find the right profile [2] and filter by their status [3].
In addition, you also have several possibilities to export a user list, review access logs, and add new users to the space [4]. For adding new users, Admins have two options:
Create a single new user by clicking on the 'New User' button.
Import multiple users by clicking on 'Import users', and importing a CSV file.
💡 Tip: For a more extensive explanation about importing users, please see the article Import users into BIMcollab Nexus from a CSV file.
You can also define companies to which users can be linked. To access the company list, click the 'Companies' tab at the top of the Users page.
Projects
On the Projects page, you can view all projects in your space and edit existing projects by selecting them from the project list [1].
From this page, administrators can also perform several actions to manage projects and workgroups efficiently [2], such as:
Create new projects by clicking the ‘New Project’ button.
Hide/Show inactive projects from the page.
Manage large teams or organizational units within your space, using the ‘Divisions’ button.
Review deleted projects by clicking on the trash bin button
.
📝 Note: Project leaders have the option to restrict access to projects by space administrators. If this is the case, the administrator will see the project in the list but will not be able to access its data or make any changes.
Zoom
From the Zoom tab, you can review and monitor users with access to a BIMcollab Zoom licenses.
From this page, administrators can also restrict license use using the toggles 'Block renewal' and 'Limited to this space'
💡 Tip: For more info about how to assign BIMcollab Zoom licenses, consult our article How to manage BIMcollab Zoom licenses
Statistics
The Statistics page provides a snapshot of your BIMcollab space activity logs. It displays the total number of divisions, projects, and issues, including a breakdown of resolved and closed issues [1].
You can also view the number of users and their activity status. This overview helps you monitor project and issue management, track user engagement, and assess overall workspace health [2].
Settings
The Space Settings page lets you customize various aspects of your space [1].
The options available for your selection are:
Upload a custom logo.
Set your space's default language.
Manage two-factor authentication.
Control who can delete issues.
Decide whether to enforce the use of project templates.
Configure Single Sign-On (SSO).
These settings help tailor the space to your team’s requirements while balancing functionality and security.
💡 Tip: Read more about space setting details in this article Space settings
Subscription
Go to the Subscription dashboard by clicking on the gear icon in the top right corner.
From the Subscription page, you can view and manage your current contract [1] and payment method [2].
Within these sections, you also have the option to upgrade or downgrade your subscription by clicking the ‘Change plan’ button at the top of the page. If needed, you can cancel your subscription by selecting the ‘End subscription’ button located at the bottom of the page.
📝 Note: For more information on how to change your subscription, consult the articles Change your subscription and Change the billing information and payment method of a subscription.
💡 Tip: Do you want to advance your knowledge about Issues management? Go to our BIMcollab Academy and enroll in the Issue management course.