Load the files from a shared project folder in BIMcollab ZOOM by connecting to BIMcollab Cloud

Load the files from a shared project folder in BIMcollab ZOOM by connecting to BIMcollab Cloud

In BIMcollab ZOOM it is possible to link IFC files and  point clouds stored in a shared folder to the project. This way it is ensured that all team members of the BIMcollab Cloud project, always have access to the most recent files in ZOOM. This folder will be set up by a Project Leader or an Editor with  ZOOM editing rights from BIMcollab ZOOM. How to set up and share this project folder, you can read in the article:  IFC and Point cloud sharing in BIMcollab ZOOM using BIMcollab Cloud (Advised).

After setting up a project folder, the shared files will be accessible to all team members when they connect in BIMcollab ZOOM to the BIMcollab Cloud project. 
Below we will be describe how.

Open ZOOM and connect to BIMcollab Cloud

  1. Open BIMcollab ZOOM
  2. Click on the 'Connect to BIMcollab' button 
    Consult the article Connect to BIMcollab Cloud from BCF managers or BIMcollab ZOOM for more information
  3. Connect to the preferred space and project
The first time a team member connects to a project from BIMcollab ZOOM after the project folder has been chosen, they will need to navigate to the correct folder. This is necessary because the absolute path to the correct folder is user specific and might vary. The shared files will be displayed in the 'Navigation' tab, but in red:

To help BIMcollab ZOOM to locate the correct folder, follow these steps:
  1. Go to File > Project folder...
    If the shared folder is displayed in red, it is necessary to indicate the correct absolute path to the shared folder
  2. Click the [...], navigate to the correct folder and click 'Select'
  3. The shared folder will be shown in black. Click OK to close the window
  4. The models will be displayed in the 'Navigation' tab. When you connect to the folder for the first time, the models will be displayed in grey, signifying that they are not loaded
  5. Right-click on the model that should be loaded and choose 'Load model'

    The model will be loaded and the cloud symbol  will turn yellow. The model tree will be visible.

Prefixes and move/rotate settings are shared with the team. The load status of the models is stored for each individual user, so they can choose themselves which models need to be displayed.
For more information on the load status of models within a project, consult this article about different colors of model names.  

Keep the project up to date

Because this setup is folder based, all changes in the connected folder are recognized automatically when a user connects to the project for the first time after the change. Replace updated models, add new models and delete outdated models from the shared folder. 
An updated version of a model can only be detected when the new file has the same name as the previous version. If the updated version has a different name, it will be added to the project as a new model and the previous version will be shown as missing (if it was deleted from the folder).
The model tree will give feedback on the load status and availability of the models by its color. Consult this article about different colors of model names for more information on the meaning of the different colors. 

The use of locally stored files

It is still possible to add locally stored files to the project, next to the shared files. If team members want to pre-check their IFC models with ZOOM based on the requirements received from BIMcollab Cloud, they can do so before they share a new version of their IFC file with the rest of the team.
  1. Make sure that you are connected to the space and project, as described above
  2. Go to File >  Add to project....
  3. Navigate to the preferred file and press 'Open'
The file will be loaded and displayed in the 'Navigation' tab with a Folder Icon  in front of it. These are only available for the user who added the file to the project, and is nog shared with the rest of the team.

If the IFC file is ready to share, move it to the shared project folder, so all team members will see the new file in the 'Navigation' tab after connecting to the BIMcollab project, and are able to open it.

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