BIMcollab offers a user structure that is designed to enhance collaboration and project management. User access and permissions can be managed by function, as well as project and project phase levels.
The user structure consists of three different levels, which are explained below.
⚠️ Note: Not all features are available on all Tiers. To check if it’s included in your subscription, review the [Tier comparison list] or contact your admin. If a feature isn’t available, you may need to upgrade your tier.
Space level roles
These roles determine a user's administrative access to the entire BIMcollab space. They apply to all solutions included in your subscription. Which users will have access to which solutions are managed by assigning required licenses
Administrator: Administrators have full control over the space, including managing users, projects, and subscription details.
Regular User: By default, regular users do not have any administrative rights. Their permissions are determined by their project and team roles.
📝 Note: By default, only space administrators can add new users to the space. However, administrators can give users the right to create new projects and add new users to the space. In this way, certain users do not have access to the space and subscription settings, but can still create projects and users.
💡 Tip: Learn how to add a new user to your BIMcollab space in this article.
Project team member roles
At the project level, a team member has access to issues and documents, but they do not have access to documents at the phase level. Since this role is specific to the project, a user can hold different team member roles for each project in which they participate.
💡 Tip: You can quickly see your project-level role on the My projects tab in the web application.
Below, we can see the project team roles and their permissions on the project level:
General Permissions
Action | Project Leader | Editor | Editor for documents | Editor for issues | Reviewer for issues | Viewer |
Add/edit Team members |
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Edit project settings |
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Create/Edit IDS ** |
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View IDS ** |
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View models in WebViewer |
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Add/Edit models in WebViewer |
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Permissions for Document Management
Action | Project Leader | Editor | Editor for documents | Editor for issues | Reviewer | Viewer |
View documents |
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Download/ Add / Edit documents |
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Delete documents |
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Manual Publish * |
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Confidential docs * |
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View shared docs * |
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Add documents versions |
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View documents versions |
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Add/edit To Do (+ Pdf annotations) |
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View To Do (+ Pdf annotations) |
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Permissions for Issue Management
Action | Project Leader | Editor | Editor for document | Editor for issues | Reviewer | Viewer |
View ** |
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Comment ** |
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Import/Export ** |
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Add / Edit ** |
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Delete ** |
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Legend
= Role allows this action
= Role never allows this actionOptional = Can be enabled by project leaders or admins.
(*) = Requires CDE plan & license
(**) = Requires MQA plan & license
Capabilities marked with (*) or (**) require an active license to be effective.
Once you have created or edited a team member, you have the option to add additional rights.
💡 Tip: Adding a new team member and assigning additional rights is explained in detail in this article.
Phase team roles (Document Management)
⚠️ Note: These roles are not available on all Tiers. To check if it’s included in your subscription, review the [Tier comparison list] or contact your admin. If the role isn’t available, you may need to upgrade your plan.
In the CDE, projects can be managed at both the project and project phase levels. When working at the phase level, users are added to Phase Teams and assigned a specific user role within that phase.
These roles are custom-defined by the space administrator, who also assigns User Rights to each role. These rights determine what actions users can perform and what data they can access within each phase, ensuring that team members only see and do what’s relevant to their responsibilities.
💡 Tip: User role permissions, which manage user access on the project phase level only, are explained in detail in this article.