BIMcollab offers a user structure that is designed to enhance collaboration and project management. User access and permissions can be managed by function, as well as project and project phase levels.
The user structure consists of three different levels, which are explained below.
⚠️ Note: Not all features are available on all plans. To check if it’s included in your subscription, review the [plan comparison list] or contact your admin. If a feature isn’t available, you may need to upgrade your plan.
Space level roles
These roles determine a user's administrative access to the entire BIMcollab space. They apply to all modules included in your subscription. Which users will have access to which modules are managed by assigning required module licenses?
Administrator: Administrators have full control over the space, including managing users, projects, and subscription details.
Regular User: By default, regular users do not have any administrative rights. Their permissions are determined by their project and team roles.
📝 Note: By default, only space administrators can add new users to the space. However, administrators can give users the right to create new projects and add new users to the space. In this way, certain users do not have access to the space and subscription settings, but can still create projects and users.
💡 Tip: Learn how to add a new user to your BIMcollab space in this article.
Project level roles
At a project level, a team member can have a role with specific rights for that project. A user can have a different team member role for each project they are participating in. You can quickly see your project level role on the My projects page in the web application.
Project Leader
Project Leader
The Project Leader can add/edit Team Members
The Project Leader can add/edit General Project Settings
The Project Leader can add/edit Issue Management settings
The Project Leader can add/edit Document Management settings
The Project Leader can add/edit Issues
The Project Leader can add/edit Models in the WebViewer
The Project Leader can add/edit Documents*
The Project Leader can create Reports
The Project Leader can create IDS specifications
Editor
Editor
The Editor can view Team Members
The Editor can not see General Project Settings
The Editor can view Issue Management settings
The Editor can view Document Management settings
The Editor can add/edit Issues
The Editor can add/edit Models in the WebViewer
The Editor can add/edit Documents*
The Editor can create Reports
The Editor can view IDS specifications
Editor for Issues (Issue management)
Editor for Issues (Issue management)
The Editor for Issues can view Team Members
The Editor for Issues can not see General Project Settings
The Editor for Issues can view Issue Management settings
The Editor for Issues can view Document Management settings
The Editor for Issues can add/edit Issues
The Editor for Issues can view Models in the WebViewer
The Editor for Issues can view Documents*
The Editor for Issues can create Reports
The Editor for Issues can view IDS specifications
Editor for Documents (Document Management)
Editor for Documents (Document Management)
The Editor for Documents can view Team Members
The Editor for Documents can not see General Project Settings
The Editor for Documents can view Issue Management settings
The Editor for Documents can view Document Management settings
The Editor for Documents can view Issues
The Editor for Documents can add/edit Models in the WebViewer
The Editor for Documents can add/edit Documents*
The Editor for Documents can not see/create Reports
The Editor for Documents can view IDS specifications
Reviewer for Issues
Reviewer for Issues
The Reviewer for Issues can view Team Members
The Reviewer for Issues can not see General Project Settings
The Reviewer for Issues can view Issue Management settings
The Reviewer for Issues can view Document Management settings
The Reviewer for Issues can view/approve Issues
The Reviewer for Issues can view Models in the WebViewer
The Reviewer for Issues can view Documents*
The Reviewer for Issues can create Reports
The Reviewer for Issues can view IDS specifications
Viewer
Viewer
The Viewer can view Team Members
The Viewer can not see General Project Settings
The Viewer can view Issue Management settings
The Viewer can view Document Management settings
The Viewer can view Issues
The Viewer can view Models in the WebViewer
The Viewer can view Documents*
The Viewer can not see/create Reports
The Viewer can view IDS specifications
*Permissions can be different for different document types.
Once you have created or edited a team member, you have the option to add additional rights.
💡 Tip: Adding a new team member and assigning additional rights is explained in detail in this article.
Phase team roles (Document Management)
⚠️ Note: These roles are not available on all plans. To check if it’s included in your subscription, review the [plan comparison list] or contact your admin. If the role isn’t available, you may need to upgrade your plan.
In the Document Management module, projects can be managed at both the project and project phase levels. When working at the phase level, users are added to Phase Teams and assigned a specific user role within that phase.
These roles are custom-defined by the space administrator, who also assigns User Rights to each role. These rights determine what actions users can perform and what data they can access within each phase, ensuring that team members only see and do what’s relevant to their responsibilities.
💡 Tip: User role permissions, which manage user access on the project phase level only, are explained in detail in this article.