Workflows in BIMcollab Twin

Workflows in BIMcollab Twin

Workflows are designed to translate the various processes within a project into an automatic workflow. A set workflow starts when a new document is posted that meets the predefined requirements. All workflows can be activated or deactivated from the Workflows overview page.

From the Account Settings page (1), an admin can add a new workflow (2).  When adding a new workflow, information like name, description, order, and attached to need to be added. In addition, predefined conditions (3) can be set that a document needs to pass to trigger a workflow.

After adding initial workflow information, next we can set up the workflow steps (4). There are four standard actions that can be set, including an audit round, a review, a stamp and a notification action. When a new document is added that meets the conditions, the workflow is triggered and it then automatically monitors the progress and coordinates all tasks.

Audit Round 

An audit round has the following properties:

1. Description: description of the audit round, for reference only.
2. Responsible: one or more users. An audit task is created per responsible person. Team members from the same company can complete each other's audit tasks, but there is always one user who's name will be assigned as responsible.
3. Duration: number of days the audit task is open. The deadline of this task is determined by the duration.

After the deadline, the outcome of the audit tasks within the control round is evaluated and the next step in the workflow is started. An audit round has two outcomes:
  1. Always execute: execute the next step of the workflow no matter which outcome
  2. No comments: no comments have been placed on any of the audit tasks. Tasks not completed within the deadline also count as no comment. Thus, the audit round does not depend on all tasks being completed.
  3. Comments: comments have been placed on one or more audit tasks (within the deadline).


An assessment has the following properties:

1. Description: description of review task, for reference only.
2. Responsible: the users authorized to carry out the review. Each of these persons can handle the review, based on who ever starts it first. . Thus, only one review task is created per review.
3. Deadline: the number of days the review is open; after the deadline, the review task becomes urgent, but the workflow does not continue until the task is completed.

Unlike the audit round, a review is not evaluated until the task is completed. The deadline is for information purposes only. A review has two outcomes:
  1. Always execute: execute the next step of the workflow no matter which outcome
  2. Approved: the review was positive.
  3. Rejected: the review was negative, an explanation can be added in the form of text or an appendix.


This block is used to place a stamp on the document. One of the document stamps from the space can be selected. Document stamps can be added from the Account Settings page.


A notification sends a BIMcollab Twin notification to selected recipients. This notification is sent by e-mail, but is also stored in the user's personal dashboard. The notification contains:

1. Subject: the subject of the message, also the subject of the email sent.
2. Recipients: the users receiving the notification.
3. Message: a textual explanation

    • Related Articles

    • Get Started with BIMcollab Twin for Admins

      This Get Started guide describes the functionalities and configuration of your BIMcollab Twin space. It will get you up and running in no time. Your space has already been activated by our team. When ordering a space, you were asked to provide ...
    • API BIMcollab Twin Quickstart

      This document aims to provide a human-friendly quick start description of the BIMcollab Twin Public API . Detailed documentation about our API is available at . To gain access to our API and the documentation you ...
    • BIMcollab Twin Accounts

      Each account on BIMcollab Twin contains information from construction projects, stored in its own database, accessible to project participants. The accounts are accessible via their own web address, with their own subdomain: [account-URL] ...
    • Power BI Connector BIMcollab Twin

      With our own Power BI connector, all data from BIMcollab Twin's building file can easily be read into Power BI. No technical knowledge is required to link Power BI and BIMcollab Twin. With this connector, BIMcollab Twin clients can easily develop ...
    • Documents module

      You can find the documents module by going to "My projects", selecting a phase or a project and selecting the "documents" option from the left bar. All types of files can be classified and stored in this module. The system has extensive version ...