Manage BIMcollab ZOOM licenses in BIMcollab

Manage BIMcollab ZOOM licenses in BIMcollab

 As an administrator, you can manage the use of the available licenses from the administration page of your space.
For more information on how to purchase ZOOM licenses for your BIMcollab Cloud, consult the article  Purchase a ZOOM license.

To get started managing the licenses, follow these steps:
  1. Log in to your BIMcollab Cloud as an administrator
  2. Go to the Administration dashboard by clicking on the gear icon in the top right corner



  3. Go to the ZOOM page



    Here you will have an overview of how many licenses you have and how many are in use, as well as how many denials there have been during this and last month. This statistic shows how often users were unable to retrieve a license due to it already being in use.
The ZOOM licenses in a BIMcollab Cloud space work as floating licenses in a license pool. All users who were added to the pool have access to the licenses, as long as they are not occupied by another user in the pool.
Depending on the licence, multiple users can be added to the pool per licence.
In the Starter and Connected plans, you have one license pool to which you can add users from the ZOOM page.
  1. Click on the [+] button to add a new user to the license pool or on the [-] button behind a user's name to remove them
  2. Repeat these steps until you have added all the users to your license pool
In the Enterprise plan, you can reserve certain licenses for a group of people to assure they always have a license available.
  1. To create a new license pool, click 'New license pool'



  2. Give the pool a name and define how many licenses should be added to the pool
  3. Click 'Create'
  4. To edit the license pool, click on the pool’s name
    1. Choose 'Edit license pool' to edit the name of the pool and the amount of licenses in the pool
    2. Click on the [+] button to add a new user to the license pool or on the [-] button behind a user's name to remove them
There are a number of options which can be set per user:
  1. Block renewal
    When this option is enabled, the user will be blocked from retrieving or renewing a license from the pool
  2. Allow to borrow
    When this option is enabled, the user will be able to reserve a license for up to 7 days. During this period, the license can only be used by this user. The license will also be available for the user when he is not connected to the space, or working offline.
  3. Limited to this space
    When this option is enabled, then the user will not be able to use the license when he is not connected to the space or when he is offline.



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