Document number
Within BIMcollab Twin, the document number is incredibly important. This is because the entire version management depends on corresponding document numbers. When uploading documents, it is checked whether the document number is already known within the corresponding project. If so, the new document is linked as a newer version of the same document.
For the clarity of the documents it is also advised to have a fixed way in which documents are numbered. You should be able to deduce the document's topic from the number itself. Unambiguous numbering of documents is therefore not only important for BIMcollab Twin but also for yourself, your project team and all users of the information who will work with it after you.
Recommendations
Should be used in a document number
The document number is therefore a combination of several properties of the document. Some important properties that can be part of the document number are, for example:
- Project Code
- Project Phase
- Discipline
- Company
- BIMcollab Twin Location
- Unique identifier number
Should not be used in a document number
In order to be able to stack versions of documents on BIMcollab Twin, properties that change per version should not be included in the document number, for example the status and version number.
Document Naming Convention
Project Administrators have an option to turn on Document Naming Conventions per project phase, and implement a scripted naming rule for all project phase documents.
A document naming convention is a set of rules created by the admin, that describes which fields and in which order should a document name consist off.
Document naming conventions are essential for organizing files in a structured and consistent manner, as the convention is automatically applied to any new document uploaded by any project user.
Related Articles
Document details
By clicking on the blue document number, the document details are displayed. Each document number represents a complete record, not just a single file. Under the document number, all document details, the different versions of the file, any ...Document Placeholders
When uploading your documents to BIMcollab Twin, you can choose to use a Placeholder for a document instead of immediately uploading at that point in time. These contain all the relevant information about the document, but allow you to perform the ...Document events in Twin
Clicking on a document number in the document overview list displays the document's details. These details are organized into several tabs, including: Document, Versions, Attachments, Links, Document Sets, To Do's, Workflows, and Events. The Events ...Delete a Document in BIMcollab Twin
In BIMcollab Twin, you can delete documents that are no longer needed to keep your project data organized. This article explains how to remove a document and what to consider before deleting it. User Permissions to delete a document Users can delete ...Document sets
The document sets section (1) lists all document sets. Sets can be used to bundle documents. For example, all documents for a particular permit application. Per document the choice can be made whether a specific version is added to the set, or always ...